Auditors ask for source, version, approval, assignment, signature, and completion proof in one coherent trail.
Continuous compliance for regulated operations
Stop rebuilding evidence the night before the audit.
Better Comply connects controlled documents, training, signatures, certificates, and audit evidence in one defensible chain.
- Import .doc, .docx, and PDF work instructions with tables and images
- Assign training by department, plant, line, workstation, and attributes
- Support email users and employee-number/PIN shop-floor login
- Report due, overdue, passed, and supervisor digest status
Built for the workflows of:
ISO 9001ISO 1348521 CFR Part 11GDPR
The problem
Plant training breaks when documents, people, and proof drift apart.
Quality teams need every operator trained on the right controlled instruction, but evidence still gets rebuilt from files, spreadsheets, inboxes, and disconnected LMS exports.
Shop-floor workers may not have corporate email, but every record still needs attributable identity.
Assignment rules need to follow the real matrix: department, activity, plant, line, workstation, and supervisor.
The proof chain
From controlled work instruction to supervisor-ready evidence.
One controlled path connects the source document, the training version, the people in scope, and the evidence an auditor will inspect.
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Controlled document
Import the approved instruction with its source file, tables, and extracted images.
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Training version
Create the training from that document, then hold it for review before release.
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Matrix assignment
Assign the right people by department, plant, line, workstation, and attributes.
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Completion
Let each worker complete the required content with email or employee number/PIN.
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E-signature
Capture the signature manifestation, timestamp, and server-side IP together.
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Immutable evidence
Keep the audit event, certificate, source link, and status report tied together.
The platform
Built for the operating reality behind the audit trail.
Convert real documents
Turn legacy .doc, modern .docx, and PDF instructions into editable controlled Markdown with image provenance.
Assess comprehension
Build editable quizzes with guided counts, explanations, and question types that match the training risk.
Run the matrix
Auto-assign required training from departments, locations, activities, plants, lines, workstations, and attributes.
Manage recertification
Use due offsets, grace windows, version-triggered re-training, certificates, and reports without changing old evidence.
Deskless teams
Built for the people who actually do the work.
Regulated operations are not run entirely from inboxes. Better Comply keeps identity, language, supervisor visibility, and evidence intact for the plant floor.
Employee-number login
Create workers without corporate email while keeping a real authenticated principal and attributable evidence.
Localized operating UI
Support multilingual teams across English, German, Spanish, Portuguese, Polish, Turkish, Bulgarian, Romanian, Hungarian, Russian, and Italian.
Supervisor visibility
Give leads read-only status views and scheduled digests for due, overdue, passed, and skipped-no-email outcomes.
The product
The screens that connect the plant floor to the audit file.
Not a course library with a PDF at the end. Better Comply keeps source, approval, assignment, completion, and reporting connected.
Immutable audit trail
Regulated state changes are recorded with fail-loud audit behavior and cannot be silently lost.
Quality review queue
Controlled content waits for the right reviewer before it can become effective or assigned.
E-signed evidence
Completion records keep the signature manifestation, server-side IP, timestamp, and quiz result together.
Document traceability
See which trainings cite a controlled document and which records need attention after a new version.
The difference
Not a spreadsheet. Not a generic LMS.
The alternatives solve one part and leave the rest for the night before the audit.
| Spreadsheets + email | Generic LMS | Better Comply | |
|---|---|---|---|
| Controlled document -> assigned training -> evidence | No | No | Yes |
| 21 CFR Part 11 e-signature | No | No | Yes |
| Matrix assignments by plant and line | No | No | Yes |
| Emailless shop-floor attribution | No | No | Yes |
| Supervisor reports and audit history | No | Yes | Yes |
Security
Compliance is product behavior, not a coat of paint.
Better Comply treats audit readiness as the core: review gates, fail-loud audit logging, immutable evidence, and role-aware access.
Immutable evidence
Once evidenced, a regulated row cannot be edited or deleted. Triggers and policies guarantee it.
Fail-loud audit
If the audit event cannot be written, the operation is reverted. Never a change without a trail.
Part 11 signatures
IP and timestamp are written server-side, not in the browser. No client-side shortcuts.
Role and department access
Department-scoped RLS and role-aware review queues bound who sees and approves what.
Guided rollout
Bring your real documents, matrix, and audit path.
The best demo is not a polished dummy library. It is your own operating model: source documents, departments, lines, workers, approvals, and evidence.
- Map one controlled-document-to-training workflow.
- Validate assignments against your employee matrix.
- Review the evidence trail before the next audit asks for it.
Questions
What a quality lead asks.
AI-generated content never activates on its own. It lands as a pending review version and requires explicit human approval, with segregation of duties: the creator cannot be the approver.
On Postgres with department-scoped row-level security, encryption in transit and at rest, and an immutable audit log. The full detail will live in the Trust center.
Yes. You can import existing work instructions and controlled documents, convert them into editable controlled content, and keep every future change versioned and traced.
The core path can be shown quickly with your own workflow. The important setup is the operating matrix: departments, locations, activities, plants, lines, supervisors, and due rules.
We scope commercial terms around team size, rollout complexity, and regulated workflow depth. Request a demo and we will map the fit directly.
Request a demo
Show us one work instruction. We will show you the evidence chain.
We will walk through controlled import, approval, matrix assignment, shop-floor completion, e-signature, certificate, and supervisor reporting.
What we will show
A focused demo built around the workflow your quality team actually has to defend.
- Controlled document import and review
- Matrix assignment and worker login
- Signed evidence, certificates, and reports
Tell us the regulated workflow you want to test. We will reply directly and set up the right walkthrough.
Write to us at hello@betterknow.com